Construction Contractors

From chaos to clarity: how Wiebe’s standardized and scaled

Industry: Steel Building installation
Location: Manitoba
Team size: 20

MinutesFor budgets and reports, not hours

Results that matter

Operational efficiency
Budgets and reports now take minutes, not hours, reducing admin time and avoiding extra hires.
Integrated workflows
Key processes, from lead to invoice, are now connected in one system, no more scattered spreadsheets.
Enhanced transparency
Standardized data gives teams clear visibility into project status and financials.

The business

About Wiebes Steel Structures

Wiebe's Steel Structures specializes in steel construction and project management services across Canada, with expanding operations notably in Alberta.

The challenge

As Wiebe’s Steel Structures grew, its internal processes struggled to keep pace. Systems operated independently by project managers created silos, limiting visibility, consistency, and financial control. What once supported a smaller team became a barrier to scalable execution and sustainable growth.

Project managers relied on personal spreadsheets, checklists and informal documentation
Workflows lacked standardization, making training and onboarding inefficient
Limited cross-team visibility reduced operational consistency
Budget tracking was fragmented, restricting real-time financial oversight
Leadership lacked centralized reporting on expenses and project margins
Without systemization, continued growth introduced operational and financial risk

The solution

How AEP Build helped

AEP Build delivered a centralized, configurable platform that enabled Wiebe’s Steel Structures to standardize workflows, improve financial visibility and scale operations without increasing administrative burden. The platform aligned with their existing processes while introducing structure, automation and integration across departments.

Customizable No-Code Workflows
Implemented tailored workflows that reflected Wiebe’s existing operations without requiring coding or complex setup, allowing the team to standardize processes while maintaining flexibility.
Phased Implementation and Adoption Strategy
Deployed the platform incrementally, beginning with core tools such as project profiles and budget tracking, then expanding to invoicing, digital boards and QuickBooks integration to ensure smooth adoption and reduce operational disruption.
Centralized Budgeting and Financial Oversight
Consolidated all budget data into a shared system, providing project managers and financial administrators with real-time visibility into expenses, margins and reporting accuracy.
Integrated Cross-Departmental Boards
Built interconnected boards for estimates, change orders, project tracking, scheduled jobs, HR, staffing and marketing. Creating a unified operational structure connected through shared forms and data inputs.
Automated Lead-to-Quote & Documentation Processes
Replaced manual Word-based proposals and scattered paperwork with dynamic forms, built-in logic, digital checklists and branded PDF generation, reducing administrative time and improving record accessibility.
QuickBooks Integration and Profitability Tracking
Synced field and office data with QuickBooks to reduce manual entry, improve financial accuracy and provide clearer insight into project profitability in real time.

“AEP Build has definitely saved us a lot of time on admin work and made everything easier to access. Having budgets and documents all in one place has streamlined a lot of what used to be scattered.”

Maik Friesen

Wiebe's Steel Structures

Looking ahead

Driving Digital Transformation with Confidence

The implementation of AEP Build delivered measurable operational and financial impact for Wiebe’s Steel Structures.

Standardized workflows and shared access to centralized data improved coordination across teams and regions, reducing miscommunication and duplicate work. The interconnected system enhanced collaboration and adaptability as the company scaled. In multiple instances, the efficiencies gained offset the need for additional hires, enabling growth without increasing overhead.

As Wiebe’s expands into new regions, including Alberta, they continue to leverage AEP Build’s Divisions feature to structure operations by location while maintaining company-wide reporting accuracy and oversight. Ongoing Zapier integrations, expanded use of analytics and time tracking and new operational boards for purchase orders, daily logs and field material intake further consolidate processes into one digital environment. With continued adoption of AI-driven tools and real-time workflow optimization, Wiebe’s is advancing toward a fully digital operating model where