Construction Contractors

Modernizing construction operations: Stolk Construction’s journey

Industry: Industrial & Commercial
Location: Ontario, CA
Team size: 30

67%Less weekly payroll time

Results that matter

6h → 2h
Weekly payroll processing
By implementing digital timesheets through AEP Build, Stolk Construction reduced their weekly payroll processing time from six hours to just two hours. Employees now submit their hours directly through the platform, significantly improving efficiency and accuracy.
Improved field communication
Custom forms within AEP Build allow field workers to submit feedback and reports directly from job sites. This has created clearer communication channels between field teams and management, helping identify issues earlier.
More consistent reporting
Field reporting has become more timely and consistent across projects. With more reports coming in from the field, teams are able to address problems sooner and maintain better visibility into project progress.

The business

About Stolk Construction

Stolk Construction is a well-established contractor based in the Niagara Region of Ontario, serving industrial, commercial and institutional clients since 1962. As the company continued to grow and manage more projects, it began exploring digital solutions to improve operational efficiency, field reporting and internal communication. By implementing AEP Build, Stolk Construction has been able to streamline key operational processes and strengthen communication between field teams and office staff. The platform has helped digitize timesheets, improve reporting from job sites and centralize project information, enabling the team to work more efficiently while gaining better visibility across their projects.

The challenge

Before AEP Build Stolk Construction faced many challenges, they relied heavily on manual processes to manage several critical operational tasks. As the company was growing they needed a centralized platform that could streamline operations.

Payroll required manually tracking employee hours and compiling timesheets, taking up to six hours each week
Reports from job sites were not always submitted consistently or in real time, delaying visibility into potential issues
Field teams lacked a streamlined way to send structured feedback and updates to project managers and administrators
Equipment, inventory and project information were managed across separate processes, making it difficult to centralize data and workflows
As the company scaled, Stolk needed a single platform to connect project management, field reporting and administrative operations

The solution

How AEP Build helped

To address operational challenges, AEP Build implemented a construction operations platform for Stolk Construction that streamlines field reporting, time tracking and project management. By digitizing key processes and centralizing workflows, the platform improves efficiency, communication and project visibility across the organization.

Digital Timesheets
AEP Build introduced digital timesheets that allow employees to submit hours directly through the platform, eliminating manual collection and significantly reducing payroll processing time.
Custom Forms for Field Reporting
Custom forms enable field workers to submit reports directly from job sites, improving documentation and ensuring management receives timely updates from the field.
Improved Communication and Visibility
Real-time reporting tools improve communication between field teams and management, allowing issues to be identified faster and giving leaders better oversight of project progress.
Equipment and Inventory Management
Stolk has begun exploring equipment and inventory management features to better track tools, materials and assets across projects.
Project Management Tools
Additional capabilities being evaluated include dashboards and analytics, project scheduling and project boards for tracking tasks and workflows.
AI and Smart Automation Features
Otto is an AI assistant that helps users navigate the platform, along with features like AI-powered form generation and QR code certification tracking for employee training records.

Looking ahead

Driving Digital Transformation with Confidence

Stolk Construction plans to continue expanding its use of the AEP Build platform as additional features are implemented across the organization. In the next phase, the team will focus on introducing equipment and inventory management to centralize asset tracking, followed by analytics and dashboards to provide deeper insights into project performance.

Looking ahead, Stolk also plans to implement scheduling tools to improve workforce coordination while exploring project boards, enhanced equipment workflows and additional automation and AI capabilities within the platform. As the company continues its digital transformation, AEP Build will remain an important partner in helping streamline operations, improve communication and support scalable project management.