Construction Contractors

Adept Electrical cuts field admin in half and boosts productivity

Industry: Commercial & Residential Construction, Home Renovations and Field Service
Location: British Columbia

50%Less time on field admin

Results that matter

50%
Time saved
The field team saved half of their time spent logging hours, providing status updates and completing documents by switching to an automated solution.
30%
Productivity improvement
By eliminating manual processes, Adept Electrical observed significantly increased productivity across the field and office over the first 6 months of using AEP Build.
Reduced administrative burden
The administrative lead was able to completely remove a number of workflows that were required to support the previous manual processes.

The business

About Adept Electrical

Adept Electrical is a Vancouver-based construction company that works on sites all over the Lower Mainland in British Columbia. Adept specializes in commercial and residential projects, including old home renovations and new home construction, while also taking on apartment and townhome projects.

The challenge

Like many construction companies, Adept Electrical logged extensive employee hours. Relying on manual tracking and labour cost calculations was time consuming and prone to errors that often went unnoticed until it was too late.

Manual Time Tracking & Labour Cost Estimation
Disconnected Systems for Logging Field Hours
Heavy Administrative Burden
Paper-Based Documentation Workflows added major administrative strain to an already busy team

The solution

How AEP Build helped

We implemented a real-time, automated time tracking system that uses GPS-based geofencing through employees’ smartphones, enabling seamless clock-ins and clock-outs upon arrival and departure from job sites. With AEP Build, hours are compiled and tagged to the correct projects automatically so Adept could immediately eliminate the previous process they were using to compile all the hours manually.

Real-Time Automated Time Tracking
AEP Build introduced a real-time automated time tracking system using GPS-based geofencing through employees’ smartphones. This allowed team members to clock in and out seamlessly simply by arriving at or leaving a job site, eliminating the need for manual time entry and significantly reducing administrative effort.
Automatic Project Tagging & Hour Compilation
With AEP Build, all logged hours are automatically compiled and tagged to the correct projects in real time. This removed the need to manually combine time entries with project data, streamlined internal processes and provided immediate visibility into where each project stands at any given moment.
Improved Payroll Efficiency
The automation of time tracking and project tagging dramatically reduced the time required to prepare payroll files. Adept Electrical is now spending half the time setting up and sending payroll files for all employee hours, while gaining clearer insight into labour allocation and overall project progress.
Employee Friendly System
The system proved easy for employees to adopt and use. Team members can now easily view their logged hours and quickly reference the dates and times they clocked in and out, improving transparency, accuracy and overall employee satisfaction.
Fully Digitized Documentation Workflows
AEP Build’s automated documentation features enabled Adept Electrical to eliminate paper-based forms immediately. By digitizing all documentation workflows, the company significantly reduced administrative burden and experienced a noticeable improvement in productivity in a short period of time.
Real-Time Field Visibility & Team Connectivity
With crews spread across multiple projects, management lacked real-time visibility into field activity. By centralizing field data and tracking employee movement, AEP Build helped Gary and his team stay connected, monitor job sites, resolve issues faster and improve communication across the workforce.

“We can now clock in all the times for all the projects wherever [they are], we know exactly where we are sitting in each project and it is all being done automatically. It was a great solution for GPS location. We are literally spending half the time to set up and send all the payroll files for all employee hours.”

Gary Gakhal

Owner, Adept Electrical

Looking ahead

Growth Potential with AEP Build

After taking the first steps in their digital transformation, Adept Electrical is only beginning to unlock the full value of AEP Build. Beyond solving their initial challenges with time tracking and documentation, they have quickly adopted additional features such as tracking boards, custom analytics and a branded client portal to further streamline operations and elevate their service offering.

As they expand into new lines of business and continue growing their team, Adept Electrical is confident in their decision, already surpassing the ROI they originally expected from the AEP Build platform and positioning the company for long-term success.